Presentation

This page outlines the process that you must follow in order to prepare your paper for presentation at UKCI 2021 (or EDMA 2021).

1. All presentations in UKCI/EDMA (apart from key-notes) will be pre-recorded.
2. Each presentation slot is 20 minutes: 15 minutes for presentation and 5 minutes for questions and discussion.
3. This means that you should prepare a recorded presentation (in MP4 format) that is no longer than 15 minutes and you must also be available on the day in-person to answer questions in your allocated slot. 
4. This presentation as a minimum must have a view of your slides as well as an accompanying audio voice-over. However, you can include video of yourself (the presenter) in front of a set of slides on a projector screen using a webcam or a video which has a set of slides with inset video, using video editing/conferencing applications – see FAQ section below

In order for videos to be verified by the technical programme committee, there is considerable urgency in preparing and uploading your video. Accordingly, we ask you that you please finalise and upload your video no later than 13:00 (UTC+1) Monday, 6^th of September, 2021.

IMPORTANT NOTES:

If you upload a presentation to the UKCI/EDMA repository but do not attend the session, we will not allow the presentation to go ahead on the day – you must attend the session!

If your video presentation is longer than 15 minutes, it will be rejected and will not be included in the session.

All the best,

Richard Jensen and Neil Mac Parthaláin (on behalf of UKCI2021 organising committee)

FAQ:

Where can I submit my video presentation?

The upload repository is currently being prepared and will be available for you to upload your video presentation from 23^rd August 2021 – details to follow in a further email.

How can I prepare my video presentation?

There are a number of video conferencing tools available to easily record your presentation.  Using this method, you can show your face via webcam (if you like) and display your slides as you speak. You can use any meeting software as long as your recording is  high-quality and your final file is in MP4 format. Here are some links to instructions on recording a meeting on common platforms:

• WebEx: Video Conferencing – Record a Cisco Webex Meeting
• Skype: Skype for Business: Recording a Meeting | Information Technology Services | Bemidji State University
• Google Meet: Record a video meeting – Meet Help
• Zoom: Local Recording – Zoom Help Center
• Gotomeeting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings
• Microsoft Teams: Record a meeting in Teams – Office Support

You can also use the two-step method shown in the links below:

• Create Voice Over Power point and convert to MP4

We recommend the approach described in the links below to record a compatible video from content displayed on your computer screen and voice recorded via the computer microphone. This utilises  Zoom, and is available to users on most platforms and in most countries:

Instructions for recording your presentation with Zoom: https://ieeetv.ieee.org/mobile/video/recording-your-presentation-with-zoom

GUIDELINES FOR PREPARING YOUR VIDEO PRESENTATION:

Papers: duration 15 minutes (max), limited to 250MB file size
Video file format: .mp4
Dimensions: Minimum height 720 pixels, aspect ratio: 16:9

As a reminder, we ask you that you please finalise and upload your video by Monday, 6^th of September 2021, 13:00 (UTC+1). Video presentations that are not received by the deadline will be considered ‘no-show’. Many thanks for your cooperation in this matter.

FILE FORMAT

• All files must be in MP4 Format
• Less than or equal to 1mbps bitrate: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
• Resolution = maximum 720p HD
• Please use the following naming convention: paper_<PaperID>.mp4, where <PaperID> is your two-digit Paper ID from the paper submission system e.g. Paper_1.mp4

TIPS FOR RECORDING:

1. Use as quiet a room or area as possible
2. Avoid areas that have an ‘empty’ sound or echo
   • Rooms should be fairly small
   • Rooms with carpeting, curtains, and furniture will help with sound dampening
3. A hard-line internet connection is recommended, but if not possible, a strong Wi-Fi connection would be a good alternative
4. Use a good quality headset (or earbuds) with microphone close to mouth BUT away from direct line of mouth to reduce lip and mouth noise.  Only use default built-in microphone on your computer if you have no other alternative.
5. Perform a test recording of a few minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation.  Make adjustments if required.

 UPLOADING YOUR VIDEO (DEADLINE: MONDAY, SEPTEMBER 6^TH 2021)

Details to be provided shortly.